SPEAKER GUIDELINES

Speaker Guide

Each session room will have a podium, laptop, and projector pre-set for your convenience.
* Prior to your session, upload a back up file of your slides to speaker portal
* Bring your final slide set on a USB flash drive to load on Podium PC
* We recommend arriving 30 minutes in advance of your session
* Presentation is limited to 15 minute speaking + 5 minutes Q&A
* Speakers will introduce themselves (First slide is Bio & Last slide for 3 FAQ)

Virtual Speakers

Speakers may opt to make their presentations virtually

* e-mail PowerPoint with Audio and Video after acceptance
* Speakers may opt to schedule a 30 minute recording session
* Select the option to speak virtually in the Submit Abstract Form
* Select the track of your choice
* Select to co-chair and moderate or sponsor your session
* Submit Abstract by September 30th
* Speaker registration is complimentary if company is exhibiting
* Coordinated press releases and social media posts with your company

Session Chairs

Interested in serving as your session’s Chair or Co-Chair? We want to hear from you! The Chair is responsible for moderating and making sure speakers run on time and facilitate discussions during the Q&A period at the end of the session.

Session Sponsor and Marketing

Your company can also sponsor your session, allowing you to chair, moderate and design the program topics for your industry to be dicussed and suggest panelists to be invited. We highly encourage you to share and cross promote your session link and speaker profile with your marketing department, colleagues, customers, and industry network. EUEC social media templates are available to market your presentation. Sponsors receive the full conference attendee list for follow-up marketing.

SPEAKER RESPONSIBILITIES

  • Submit Abstract of presentation online
  • Register as a speaker at the reduced speaker rate
  • E-mail back-up copy of PPT presentation to info@euec.com 
  • Bring final PPT presentation in USB flash stick & load in Podium PC
  • Arrive 30 minutes before session starts to meet with Chair & AV Tech
  • Presentation limited to 15 minute talk + 5 minutes for Q&A

COCHAIR/SPONSOR RESPONSIBILITIES

  • Helps organize with placement of speakers in preliminary program
  • Arrive 30 minutes before session starts to meet with speakers and help load their final PPT in podium PC
  • Moderate session to introduce and start the session
  • Limit speakers talks to 20 minutes. Speakers introduce themselves
  • Have the AV tech start recording when session starts & stops

SPEAKER GUIDELINES:

  •     Each session is 2 hours long with 6 speakers.
  •     Speakers introduce themselves
  •     Speakers have a total of 20 minutes including 5 mins for Q&A

AUTHOR RELEASE FORM:

Please sign and send us the author release form if you wish to opt-out of the use and publication of your presentation to be recorded and attached with the PowerPoint presentations in the proceedings and online publications.

SESSION CHAIRS:

Session chairs very briefly introduce the session, keep the session on time, and moderate Q&A if time remains after the speaker is done.  Session chairs are asked to ensure that the session runs on time within 20 minutes allocated for each speaker.  Give warning signals at 10 minutes, 13 minutes and signal the speaker to stop their presentation at 15 minutes and Q&A at 20 minutes.

  •     Arrive to your session about 20 minutes before it is scheduled to begin
  •     Verify all PPTs are loaded on the conference laptop before the session begins
  •     Notify an EUEC tech of any hardware issues
  •     Remind speakers of the time requirements.
  •     Discourage undue sales during technical presentations.
  •     Do not rearrange speakers after the program is published.
  •     Verify the final version of each PPT is left on the conference laptop