Cancellation Policy

All discounts are forfeited upon cancellation.

Credits must be used within 365 days

Exhibit Booth Cancellations
Signed reservation forms, online website reservations, email reservations and verbal requests are all subject to the cancellation policy.

All cancellations must be emailed to info@euec.com

Exhibitor specifically recognizes and acknowledges that Show Management will sustain certain losses if Exhibitor cancels its exhibit space after it has been assigned and confirmed by the Show Management. Due to the difficulty, if not impossibility of determining and proving said losses, Exhibitor agrees to pay the following amounts as liquidated damages, and not as a penalty, if Exhibitor cancels all or part of its exhibit space on or within the time periods specified.

TIME PERIOD LIQUIDATED DAMAGES:

Booths cancelled by July 1st 2024 receive a 100% refund.

Booths cancelled by September 1st 2024 receive a 50% refund or owe 50% of the full price paid for an exhibit booth.

There are no refunds for booths cancelled after September 1st 2024. 

Show Management has the right to resell the space and retain all revenue collected. Any such re-sale shall not reduce the amount of liquidated damages to be paid by Exhibitor.

Registration – Cancellations and Substitutions

Paid registrations may be transferred to another new attendee at any time by sending the following to info@euec.com:

Attendees may cancel, and receive full credit to the following years conference, minus a $250 service fee.

There are no refunds for cancelled registrations.

Cancellation policies are in effect upon submission of registration.

Speakers Cancellations
By submitting an abstract you agree to attend the conference if your abstract is accepted.  Abstract acceptance is sent via email within 7 business days of submission through our website.  Once the acceptance is sent, a speaker has 7 days to retract their submission.  After 7 days the speaker is subject to the following:

Cancelled by July 1st 2024 receive a 50% refund or owe 50% of the full speaker registration rate of $1,395.

No refunds for cancellations after July 1st 2024, and 100% of the full speaker registration rate of $1,395 is due.

In the event you are not able to attend you agree to take every measure to provide a qualified replacement to present on your behalf.  If your replacement is presenting multiple papers, they may be subject to additional speaker fees.

Speaker specifically recognizes and acknowledges that Show Management will sustain certain losses if Speaker cancels an is unable to present, without providing an adequate replacement, once the speaker has been of assigned a speaking slot by the Show Management. Due to the difficulty, if not impossibility of determining and proving said losses, Speaker agrees to pay the following amounts as liquidated damages, and not as a penalty – if Speaker cancels all or part of the presentation and does snot provide an adequate replacement, LIQUIDATED DAMAGES of 100% of Speaker “On-site” Registration fees of $1,395. Show Management has the right to fill the assigned speaking slot with alternative Speaker and retain all revenue collected. Any such Replacement identified by Show Management shall not reduce the amount of liquidated damages to be paid by Speaker.

Speaker Travel & Hotel Accommodations
All costs associated with Travel and Hotel accommodations are the sole responsibility of the Speaker.

Funds are non-transferable.  Funds owed or paid for one EUEC service item may not be transferred toward another EUEC service item. Exhibits, registrations, sponsorships, ads, etc. are all separate service items.  Ex: You can not cancel a booth and use the monies paid/owed toward a sponsorship. 

Optional Items Cancellations
Golf, flash drives, meal tickets, workshops, sponsorships or any other optional purchase will not receive a credit or refund at any time.

Change in Registration Type
Refunds are not available for change in registration type.  ex:  A full conference registration is $100 more than a speaker registration.  If you register as a full conference attendee, then submit a paper, you will not receive a $100 refund.

Change in Exhibitor Type
Refunds are not available for change in exhibitor type.  ex:  A Gold Exhibitor Package is $8,000, the Silver $6,000 and Standard $5,000.  If you register as a Gold Exhibitor, then you cannot transfer to a Silver or Standard Package, and you will not receive a refund. 

Virtual Registration Type
All “Virtual Registrations” are subject to EUEC Terms & Conditions and the Cancellation Policy.
Changes to Virtual Registration types and frequency of discounts is subject to EUEC Management discretion.
Special or Discounted registration rates are “while offer lasts”. There are no refunds.